Are you looking for new challenges, new achievements and to refresh the motivation of your local section? This is the right moment! It is time to organise the next ESN Spring Training 2016! We are looking for an Organising Committee to host the Event! Don’t lose this opportunity of being part of this amazing Project! If you would like to get to know more about the event itself, click here.


Remember that Eduk8 is a different Event from other ESN events, please be really careful about the following requirements. Please find enclosed the Application Form.


The deadline for submitting your application is 23:59 CET 16th of November 2015.

The application form and the budget template can be found in attachment and must be returned by the deadline to [email protected] and eduk[email protected].



Basic Information


Timing:  27th of April to 1st of May OR 4th to 8th of May 2016

Duration of training: 5 days from Wednesday (arrival of participants) - Sunday (departure of participants)

Inline images 1

People attending:  40 Participants + 6 Trainers (2 external and 4 internal) + 1 International Board member + 3 Team Members = 50 TOTAL

Note: Eduk8 Team and IB member responsible will arrive and leave with trainers.


What should the OC provide?



ESN Eduk8 Spring Training



●      40 Participants: 4 nights (Wednesday to Sunday)

●      6 Trainers: 7 nights (Monday to Monday)

●      3 Eduk8 Team members: 7 nights

●      1 IB member: 7 nights


Mandatory requirements:

-        One extra room where trainers can work in the evening (not their bedroom but possibly in the accommodation venue)

-        Preferably close by the training venue or including training venues

-        Preferably not in the city center

-        Good internet connection

-        Quiet environment

Note: Accommodation and the training venue strongly preferable to be at the same place or within 5 minutes of walking distance (e.g. University Campus).



●      Participants  (depending of departure time): 4 breakfasts, 4-5 lunches, 4-5 dinners

●      Trainers (depending of departure time): 11 breakfasts, 7-8 lunches, 7-8 dinners

●      Coffee breaks:

-        from Wednesday to Sunday (5x2 = 10 coffee breaks in total - morning and afternoon)

-        for trainers during extra-days of preparation and final days.






●      2  training rooms for 20 participants + 2 trainers each

●      1 big room for the whole group (around 50 people)

●      1 storage room for trainers

 Mandatory requirements for the 2 training rooms:

-        22 movable chairs and 4-6 tables each room

-        Enough space to move and sit in a circle for 22 people

-        Good Internet connection via wifi or 3G device (for Trainers and International Team)

-        Walls on which flip-charts can sticked

-        Proper light

-        Quiet environment (possibly not in the city center)

Note: Make sure to provide pictures of the rooms in your application form.




The final list will be provided by the Eduk8 Events Coordinator 2-3 weeks before the event.

 Note: A printer should be provided in order to print materials and also a beamer.

Social programme


The Social Programme does not need to be planned for the application and will be planned after selection with the Eduk8 Events Coordinator. As an example, you will be requested to organise: movie night, chill night, board games, karaoke, outdoor activities, sports tournament, etc. No Eurodinner and no parties will be allowed.




The OC should include in their budget participation fee of the internal trainers + external trainers (mentors) + Eduk8 Team:

●      40 participants, 4 internal trainers, 2 external mentors, 3 Eduk8 Team members

The budget should also include Training Material prices:

●      around 300 flipcharts

●      32 Flipchart markers (different colors)

●      5 rolls of paper tape (to stick flipcharts on the wall)

●      around 30 packs of 100 post-its (big size)

 * other specific material will be asked according to the needs of the training programme

Communication channels


The Facebook group will be created by the Eduk8 Events Coordinator as a communication channel between the OC, trainers and participants. We strongly recommend the creation of an email address where the OC can be reached easily.

The Promotion and Communication aspect needs to be discussed with the Eduk8 PR Manager after selection.


Eduk8 Events coordinator support


The Events Coordinator is proposing support during the pre-application phase providing vital comments and suggestions for improvement of your application and budget. Please, use this opportunity to contact the Events Coordinator, Inês Cunha, at [email protected].


Application & Election


Attached you can find the Application Form with the budget template. Check as well the example of the CNR Havana application and CNR Havana budget to see what a good application looks like. Keep in mind that the official deadline to submit an application: 23:59 CET 16th of November 2015.

When submitting the application, please specify how flexible you are with the proposed dates of the event. Try to present as many details as possible so that the Eduk8 Team can be aware of the overall event conditions and be able to select the best application as soon as possible.

Once the applications are received, the Eduk8 Team together with the trainers will suggest the best application to the IB who is charge of appointing the OC. The final selection will be announced by the end of November 2015.

In case you would like to receive more information about Eduk8 don't hesitate to contact project coordinator Tomas Tamulevičius at [email protected]